Rental units

A Rental unit is a residential, commercial, industrial, mixed-use, or other type of property leased to tenants in exchange for periodic payments, usually monthly. Rental units can include apartments, houses, condominiums, townhouses, retail spaces, offices, and other types of property intended for tenant occupancy.

Rental units are essential for real estate management as they help maintain key data such as area measurements, rental contracts, and rental payments. Centralizing this information in one location allows for better portfolio performance analysis and data-driven decision-making.

Access Rental units

There are two options to access Rental units:

Option 1: Access the global list of Rental units

1. Select the Data management icon from the left menu.

2. Select Rental units in the left menu.

Option 2: Access the list of rental units for a specific building

1. Select the Data management icon from the left menu.

2. Choose the desired building from the list of buildings.

3. Select Rental units in the left menu.

Add Rental unit

There are two options to add Rental units:

Option 1: Add Rental unit directly

1. Select the Data management icon from the left menu.

2. Select Rental units in the left menu.

3. Click the +Add button above the list.

4. Complete all mandatory fields in the form.

5. Select and assign one or several digital twin objects.

6. Click the Save button.

Option 2: Add Rental unit to a building

1. Select the Data management icon from the left menu.

2. Navigate to Buildings.

3. Select the desired building from the list of buildings.

4. Select Rental units in the left menu.

5. Click the +Add button above the list.

6. Complete all mandatory fields in the form.

7. Select and assign one or several digital twin objects.

8. Click the Save button.

View Rental unit

To view a Rental unit:

1. Select the Data management icon from the left menu.

2. Select Rental units in the left menu.

3. Click on the row of the desired Rental unit.
   The page of the selected rental unit will be displayed.

Edit Rental unit

To edit a Rental unit:

1. Navigate to the rental unit’s page.

To edit object information:

1. Click on the 3-dots button in the corner of the Object information section.

2. Select Edit.

3. Modify the desired information.

4. Click the Save button.

To edit related real estate objects:

1. Click on the 3-dots button in the corner of the Related real estate objects section.

2. Select Edit.

3. Add or remove Digital twin objects.

4. Click the Save button.

Delete rental unit

To delete a rental unit:

1. Navigate to the list of rental units.

2. Hover over the row of the rental unit to be deleted.

3. Click on the Delete icon at the end of the row.

4. Confirm the deletion.

Occupancy status

Track and review the occupancy history of each rental unit based on active rental contracts.

What the feature does

The occupancy status feature provides a detailed history of when a rental unit has been occupied or vacant. It automatically calculates and updates the occupancy status based on rental contract data linked to each unit.

How occupancy status is calculated

1. For each rental unit, the system checks for linked rental contracts.

2. If no contracts are present, the unit is marked as vacant by default for the entire validity period of the rental unit.

3. When a rental contract is added, updated, or deleted, the occupancy status adjusts automatically.

Example scenario

If a rental contract exists from 01-01-2020 to 31-12-2020:

• The system marks the rental unit as Occupied during this period.

• The rest of the time range is marked as Vacant.

If the contract is later extended to 31-12-2021:

• The Occupied period is automatically extended.

• The following Vacant period is shortened.

Where to find occupancy information

1. Occupancy history is shown on the detail page of each rental unit.

2. The current occupancy status is displayed in the rental unit list view for quick reference.

Maintaining occupancy status

Manual editing or maintenance of the occupancy status is not in scope at this time. The system handles updates automatically based on rental contract data.

Feature permissions

The Rental units feature is subject to specific permissions that control user access and actions. These permissions are managed in the Authorization service.